Office Administrator-UAE National

Dubai, United Arab Emirates

Full time

On-site

Job description

Job Purpose

The Office Administrator – Fleet Invoicing is responsible for managing and processing all fleet-related invoices, ensuring accuracy, compliance, and timely submission.The role supports fleet operations bymaintainingrecords, coordinating with vendors, and ensuring efficient financial and administrative processes.

Key Responsibilities
- Process and verify fleet-related invoices (fuel, maintenance, leasing, tolls, insurance, etc.)
- Ensure all invoices areaccurate, properly approved, and aligned with contracts and service agreements
- Coordinate with vendors and suppliers to resolve invoice discrepancies
- Maintain up-to-date records of all fleet expenses and documentation
- Track andmonitorfleet-related costs against budgets
- Prepare periodic reports on fleet expenses and invoicing status
- Liaise with Finance fortimelypayment processing and reconciliation
- Support fleet operations with administrative tasks (documentation, scheduling, filing, etc.)
- Ensure compliance with company policies and audit requirements
- Maintain organized digital and physical filing systems
- Support other departments and business units as required.